Good to know
Please find below information regarding your participation in the project “Energiewende Twinning Towns”. The document is also available for download. If you have further questions, please contact our contact person (see below).
1. Kick-off and final event
Who organizes travel to and from the kick-off and closing event?
The arrival and departure for the kick-off and closing event in Berlin is organized and booked individually by the municipalities or local public utilities. Each community may send four participants (if you are a two-partner alliance). The costs for the return trip per event may not exceed 200 Euro per person for participants from Germany and 350 Euro per Person for participants from other European countries. This budget includes travel costs within Berlin and to/from the airport in the home country. You are free to choose your means of transport. If you exceed the budgets mentioned please contact us before booking. We would be pleased to assist you. Please keep the original bills for reimbursement and attach them to the travel reimbursement form.
Who is responsible for booking accomodation at the kick-off and final event?
One to two overnight stays for four persons per municipality or local public utility are financed, depending on the respective travel duration (if you are a two-partner alliance). The accommodations are booked by the project office in consultation with the participants.
2. Organization of the Workshop
The workshops should take place in the second half of 2019 or in the first half of 2020. The exact scheduling for the workshop will be arranged between your municipality or local public utility, your partner and the project office in Berlin. The participating communities can choose in which of the twinning towns the workshop should take place.
How to get there?
Again, the journey is organized individually by the members of the delegation. Please do not exceed the maximum travel expenses of 350 Euro per person, including the transfer to/from the airport in the home country and transfer within the host town. Please contact the project office in advance, if you have problems to stay in the budget. You are free to choose your means of transport. Please keep the original bills for reimbursement and attach them to the travel reimbursement bill.
Who organizes the workshop space and catering?
The host city is responsible for the organization of the workshop space, including the necessary equipment (e.g. projector, flipchart) and preparation (seating, materials etc.). The catering (lunch and dinner on the workshop day) should also be selected and booked by the city. The costs of max. 35 Euro per person for a maximum of 25 persons will be refunded by the project office. Please keep the original bills for reimbursement.
Who is responsible for the workshop-accommodation?
The project covers three nights per person for a maximum of four persons from the visiting twinning town ((if you are a two-partner alliance). Accommodation should not exceed 100 Euro per person per night. The project office will book the accommodation in consultation with the host town. If suitable, the host town may arrange the accommodation in consultation with the project office. Again, the budget may not exceed 100 Euro per night and original bills must be kept.
Who can join your delegation?
The total number of participants is limited to a maximum of four persons from the visiting town (if you are a two-partner alliance). We recommend inviting stakeholders from civil society and local companies as well. In consultation with the project office you may invite additional participants but the project cannot cover the additional costs.
Is it possible to extend the stay in the twinning town?
You are free to extend your stay in the twinning town if your travel costs do not exceed the budget of 350 Euro per person. Additional costs e.g. for more expensive flights due to change of dates or more nights of accommodation must be covered by the participants themselves.
Moderation of the workshop
At least one person from the AEE and the HVGP will accompany and moderate the workshop.
Length of the workshop
The workshop is a two-day event.
What topics can be discussed in the Workshop?
The workshop should focus on renewable energies, but the specific topics may be chosen by the twinning towns. It is useful to integrate the strengths of the hosting town and to consider concrete and feasible projects. The project office will assist you in defining the workshop topics.
Is it possible to invite external experts?
Yes, it is possible to invite external experts to the workshop. The travel expenses and accommodation will be refunded by the project office.
Should there be an excursion?
It is possible that the hosting town organizes an excursion to a good-practice site. The excursion should be relevant for the content of the workshop and should not take up more than four hours including transfer to and from the site. The costs for the excursion cannot be funded by the project.
The project office will accompany the workshops and publish a workshop-report after the projects, which will be made available to the participants in English afterwards.
Agentur für Erneuerbare Energien / German Renewable Energies Agency
Invalidenstraße 91, 10115 Berlin
Tel: +49 (30) 200 535 40
HUMBOLDT-VIADRINA Governance Platform
Pariser Platz 6, 10117 Berlin
Tel: +49(30) 206 201 40